I've talked about royalty rates, before. On this occasion I shall talk about the other costs associated with using footage. These are often called technical costs, and will include, research, preview or screener tapes, freight, dubbing of masters and so on.
Quick research, of the sort that answers have you got any shots of x y or z, a quick emailed response, with or without some emailed clips should really be free. Most of the major libraries have large databases full on clips viewable on-line, so the researcher can see for themselves whether there is anything suitable. A word to the wise however, all libraries (and I really mean all, every single library) has a backlog of material waiting to be catalogued, waiting to be digitised, or waiting to be uplifted to the on-line environment. So if your needs are not being met quickly, write, phone fax, email or carrier-pigeon the library and ask.
Quick master shots can be delivered via our ftp site, it is not a completely painless process from our point of view, but it can be done and obviates the need for dubbing and freight. Full resolution clips should be no more than a couple or three seconds. New Zealand maybe known as the land of the long white cloud, with enough superbly scenic locations to film Lord of the Rings six times over without repeating any, but we are also known in the geek-world as the land of the slow internet.
Longer research, the sort that results in time-coded previews or screeners being sent to the client is charged. Rates for this work vary enormously from library to library, at NHNZ Images we will happily quote you both the cost and time-frame you can expect delivery of the tapes.
Dubbing costs, these are I think fairly well standardised in the industry with not a lot of variance. But do make sure that a) you leave enough time for the dubbing (and courier) and b) that you are ready to on-line your masterpiece. At NHNZ Images we are fortunate in being able to make dubs in-house (except for NTSC broadcast quality), but suffer (if that's the right word) from being at the bottom of the world (which we wouldn't give up for all the tea in China), which means that freighting shipments can take a while.
Freight costs; if you use Fedex then we can use your account number if that's convenient. But our preferred method of courier delivery is DHL, they have a sub-contract with NZ Post who call daily at our office, later than the Fedex people which allows us extra time to get a dub completed. We will always tell you the package number so you can track its progress on-line. Rule of thumb however, it takes 3 working days to get a package from Dunedin to LA, 4 to New York or Tokyo, 5 to London and other major European cities. Locations not on major routes can take longer – and surprisingly packages to Australia take 3 days too.
As always we are happy to discuss your needs and will advise you on the complete process from whoa to go.